Malvern General Terms and Conditions


The purpose of this document is to clarify the terms under which Malvern Condominium Property Management will engage Contractors, hereinafter referred to as “Contractor”, as agents of and on behalf of various Condominium Corporations hereinafter known as “Clients”.  When a Contractor submits a quotation for work to the Client, or proceeds to carry out work for the Client, it is understood that the following standard understanding exists between the parties.


1/ All taxes are included in a quoted price unless stipulated in writing otherwise in the quote.


2/ The Contractor shall be responsible for all permits, approvals, and inspections, including all costs of retaining same, related to the work quoted as required by law or bylaw.


3/ The Contractor shall be responsible to ensure that all workers abide by all Labour laws and safety protocols including but not limited to The Occupational Health and Safety Act.


4/ The Contractor shall be responsible to supervise and control the workplace in order to ensure a safe and harassment free environment for all workers and all condominium residents, guests, employees and passersby.


5/ The Contractor acknowledges that all information pertaining to the Condominium Residents is protected by P.I.P.E.D.A..  The Contractor agrees not to use, distribute, or disseminate such information, and agrees to destroy that information in a safe manner when it is no longer needed for the work.


6/ The Contractor will be responsible to notify the Condominium if it intends to use sub-contractors to carry out the quoted work.  It will be the responsibility of the Contractor to ensure that the sub-contractor(s) abide by the terms of these requirements and shall ensure that proper insurance is in place before allowing the sub-contractor to enter upon the premises of the Condominium.


7/ The Contractor agrees to abide by all Laws, Bylaws, Statutes, and Regulations of all government agencies and bodies of authority that have any jurisdiction over the work being carried out by the Contractor.


8/ Despite any instructions otherwise provided on this or any other website giving details related to submitting quotations,  all quotations shall be sent to [email protected] unless a sealed bid is called for.  Sealed bids are to be sent as instructed in the bid documents, or the request for quotation documents.  All such submissions shall include the final price of the work to be carried out. Any extra costs shall be clearly stated in the submission.


9/ Payment terms are within 30 days of satisfactory completion and receipt of an invoice that properly invoices the agreed upon work. 

10/ Payment for your Vendor Application to any management company does not guarantee you will be approved.

11/ Vendor approval is at the sole discretion of the property management company

12/ Applications are non refundable in all cases